How to Insert a Checkbox in Excel
Here’s how to add a checkbox in Excel. (It’s very similar to the way checkboxes are inserted in Microsoft Word.)
Make sure you have the Developer tab in your ribbon. If you don’t see it, you can add it by going to File > Options > Customize Ribbon and selecting the Developer checkbox. Click OK. If you have Excel 2007, click the Microsoft Office and select Excel Options > Popular > Show Developer tab in the Ribbon. In the Developer tab, select Insert, then select the Checkbox icon under Form Controls. In the spreadsheet, click where you want to place the checkbox. You can immediately begin typing to edit the default text after the checkbox appears, or you can right-click on the checkbox to edit other characteristics. Options for the checkbox formatting include fill color, text color, borders, and other options. You can do this by right-clicking and selecting Format Control.
How to Create Multiple Checkboxes in Excel
The Checkbox function in the Developer tab only allows you to add a single checkbox at a time. However, once you have a few on your page you can select multiple checkboxes and use copy/paste to add more items to your spreadsheet quickly. Doing this is a little tricky since left-clicking on a checkbox just checks/unchecks the box itself.
If you have Excel 2007, click the Microsoft Office and select Excel Options > Popular > Show Developer tab in the Ribbon.
To copy/paste a checkbox, use right-click and select Copy. Then, right-click where you want the new checkbox to go and select Paste. You can then right-click on the checkbox again if you want to edit the text or formatting.
How to Delete a Checkbox in Excel
Have a checkbox you don’t want to check anymore? How to delete a checkbox isn’t immediately obvious, since regular clicks just toggle the check on and off. To get rid of a checkbox, right-click on it and select Cut. That’s it! Just don’t paste it anywhere and the checkbox is now safely out of your spreadsheet.
